Executive Assistant to the CEO

Job Description

Job Title: Executive Assistant to the CEO. Location: British Columbia, Canada

Responsibilities:

• Manage a high-volume executive calendar with exceptional accuracy and attention to detail
• Ensure the CEO remains prepared, punctual, and focused on high-priority initiatives
• Prepare briefing materials, agendas, reports, presentations, and follow-up documentation
• Track commitments, decisions, and action items through completion;
• Coordinate executive travel, detailed itineraries, and contingency planning
• Provide support to the Board Chair and Chief Financial Officer for scheduling, meeting preparation, and deliverables
• Coordinate board meeting logistics, investor meetings, and executive communications
• Work closely with other Executive Assistants to maintain operational alignment across teams
• Draft and manage professional communications on behalf of the CEO;
• Support interactions with investors, partners, senior leaders, and stakeholders
• Improve operational processes and executive team efficiency
• Coordinate strategic initiatives and special projects across departments

Qualifications:

• 5+ years of experience supporting senior executives, preferably at CEO level
• Strong organizational skills with excellent attention to detail
• Ability to manage competing priorities in fast-paced environments
• Excellent written and verbal communication skills;
• Strong judgment, professionalism, and discretion with confidential information
• Advanced proficiency in Microsoft 365 including Outlook, Word, Excel, PowerPoint, and MS Teams
• Familiarity with AI tools and emerging technologies is considered an asset
• Strong collaboration and relationship-building skills
• Ability to work with urgency, adaptability, and accountability;
• Willingness to occasionally work outside standard business hours
• Ability to travel semi-regularly, primarily to Victoria, British Columbia

Benefits and Compensation:

• Annual salary range of CAD $105,900 to $145,600
• Stock options and relocation assistance for global talent;
• Extended health, dental, life insurance, and long-term disability coverage
• Employee assistance program and parental leave top-ups
• Flexible spending account;
• Inclusive and collaborative work environment with social activities and team events
• Opportunity to work alongside leading innovators in quantum computing and quantum networks

Other Information:

• Cover letter must be included with resume submission in a single file
• AI tools may assist with applicant review, but hiring decisions are made by people
• Company supports equity, diversity, inclusion, and workplace accommodations;
• Compensation may vary depending on experience, education, location, and business needs