Facilities Coordinator

Job Description

Job Title: Facilities Coordinator. location: Oxford, England, United Kingdom

Oxford Ionics, part of IonQ, is pioneering the next generation of quantum computing using world-leading trapped-ion technology; We are building powerful, accurate, and reliable quantum systems to solve problems beyond the reach of today’s supercomputers.

Responsibilities:

• Coordinate day-to-day facilities services across offices and laboratories, ensuring spaces are safe, functional, and well maintained.
• Act as first point of contact for staff facilities requests, issues, and general workplace queries.
• Manage soft FM services including cleaning, waste, consumables, furniture, and meeting room setup.
• Oversee space management, including desk moves, minor layout changes, and operational setup;
• Coordinate visitor access, inductions, badges, and meeting logistics in line with safety requirements.
• Support planned maintenance by raising, tracking, and closing PPM work orders.
• Coordinate contractors, including inductions, scheduling, and maintaining compliance records.
• Administer permits-to-work in line with internal procedures;
• Maintain facilities documentation, asset registers, logs, and trackers using Google Workspace.
• Support health, safety, and compliance activities, including training records, incident reporting, audits, and risk assessments.
• Assist with facilities projects, fit-outs, moves, and operational readiness activities.
• Maintain performance dashboards and reports on facilities KPIs.

Qualifications:

• Prior experience in facilities, workplace, operations, or compliance support roles.
• Experience in regulated or controlled environments such as laboratories, R&D, healthcare, or manufacturing.
• Strong organisational and coordination skills, with the ability to manage multiple priorities accurately.
• Excellent communication skills for engaging with contractors, vendors, and internal teams.
• Comfortable maintaining documentation, logs, trackers, and audit-ready records;
• Proficient in digital tools, particularly Google Workspace (Docs, Sheets, Drive).
• Awareness of facilities management processes, including soft and hard FM services.
• Understanding of health, safety, and compliance practices.
• Familiarity with planned maintenance, asset registers, or CAFM systems is desirable.
• Experience in technical or lab environments is a plus;
• Proactive, reliable, and highly organised mindset, with attention to detail.
• Comfortable working on-site and hands-on in operational environments.

Benefits and instructions:

• Join a world-class team shaping the future of quantum computing.
• Competitive salary, IonQ stock options, annual performance bonus.
• Generous annual leave, flexible hybrid working, private medical and dental insurance for you and your family.
• Opportunities for career growth alongside industry leaders;
• Oxford Ionics is an equal opportunity employer welcoming applicants from all backgrounds.