Senior Buyer

Job Description

Job Title: Senior Buyer. Location: British Columbia, Canada

Responsibilities:

• Create, maintain, and track purchase requisitions and purchase orders in NetSuite
• Ensure purchase order accuracy, including pricing, quantities, coding, and shipping details
• Send purchase orders to suppliers and obtain order acknowledgements
• Track order status and follow up on deliveries, backorders, and delays
• Coordinate purchase order changes, cancellations, and closures;
• Generate weekly reports on open purchase orders, expedited orders, and aging reports
• Communicate supplier delays and backorders to stakeholders
• Improve procurement workflows involving purchase intake, quote comparison, supplier follow-up, exception management, and reporting
• Support implementation of approved process improvements, automation, and digital tools
• Develop templates, documentation, and standard procedures to improve consistency
• Collaborate with IT, Finance, and other stakeholders to improve NetSuite and related systems
• Support user training, gather feedback, and monitor workflow improvements
• Serve as the primary contact for supplier communications;
• Coordinate supplier quotes, confirmations, invoices, and shipping documentation
• Resolve routine supplier issues and escalate commercial matters when necessary
• Qualify and onboard new suppliers
• Maintain supplier records, contracts, NDAs, and procurement documentation
• Manage supplier and item master data within ERP and PLM systems
• Run procurement reports and maintain accurate procurement data;
• Support process automation and continuous system improvements
• Coordinate with Engineering, Finance, Operations, Receiving, and Logistics on purchasing activities
• Support invoice matching, freight reconciliation, and issue resolution

Qualifications:

• 5 to 7+ years of procurement, buying, or supply chain experience
• Experience managing end-to-end purchase order execution and supplier coordination
• Strong experience with ERP systems, preferably NetSuite
• Experience improving workflows through automation, system configuration, or integrations
• Strong understanding of purchasing, supplier management, shipping, receiving, and customs processes
• Excellent organizational skills with strong attention to detail
• Ability to work independently and within cross-functional teams;
• Strong process improvement and workflow mapping skills
• Excellent written and verbal communication skills
• Advanced Excel skills, including data analysis and reporting
• Experience with international shipping and customs processes
• Understanding of data governance, confidentiality, access controls, and recordkeeping
• Experience with workflow automation or low-code platforms such as Power Automate;
• Ability to communicate effectively with internal teams and external suppliers
• Exposure to AI-enabled business tools for reporting, documentation, or workflow improvement is an asset

Preferred:

• Experience in a technology, manufacturing, or hardware environment
• Experience improving procurement processes through digitization, analytics, workflow standardization, or automation
• Experience with supplier onboarding, document control, and master data management
• ASCM CPIM or CSCP certification, or progress toward certification

Benefits And Compensation:

• Base salary of CAD $86,000 to CAD $118,000 per year
• Equity opportunities
• Comprehensive health, dental, life, and long-term disability insurance
• Employee assistance program
• Parental leave top-ups
• Flexible spending account
• Relocation assistance for eligible candidates
• Stock options
• Collaborative and inclusive work environment
• Regular social events and team activities
• Opportunity to work alongside leading quantum technology innovators

Other Information:

• Hybrid work arrangement
• AI tools may assist with application review, but hiring decisions are made by people
• Applicants who meet most, but not all, qualifications are encouraged to apply
• Photonic is committed to diversity, equity, inclusion, and workplace accommodations during the hiring process.